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Use case · Payroll from approved hours

The week you approved is the week that gets paid

Between a timesheet and a payslip there is usually a re-key and a reconciliation. Here approved hours seed the run, one rate engine prices pay and billing, and the cents have to balance first.

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Run payroll from approved hours
Doing itself, one step at a time.
0 of 4
  1. Capture attendanceHours accumulate automatically, with clock in/out and geofenced job sites in beta for deskless work.
  2. Approve through the chainMulti-stage approval with separation of duties, on an append-only timesheet where corrections never overwrite the original.
  3. Price it onceThe shared rate engine values approved hours, and the integer-cent pre-flight balances the run before it can leave.
  4. Export to payrollThe owner gates the run, then it exports to your payroll system through the connectors or the typed v1 API.
What it leaves behind

Run payroll from approved hours

What breaks in payroll, and what closes the gap

Every line here opens the screen it happens on. Judge the job on what it puts in front of a manager, not on the sentence describing it.

  1. Timesheets
    Submitted hours against recorded hours
    194.5hours awaiting approval across 5 timesheets
    1 flagged1 approved
    PERSONPERIODSUBMITTEDRECORDEDGAPSTATE
    • AKAria K.24–30 Aug38.538.5—Submitted
    • RPRavi P.24–30 Aug47.541.0+6.5SubmittedTimesheet Detective · Hours spike47.5 h is 1.2× the trailing norm of 39.0 h — 8.5 h above baseline. It flags, it never decides.ApproveReject
    • JMJon M.24–30 Aug40.039.8+0.2Submitted
    • SDSara D.24–30 Aug36.036.0—Submitted
    • TVTomas V.17–23 Aug32.532.5—Submitted
    • LMLena M.24–30 Aug39.539.5—Approved
    5 awaiting a decision · corrections keep the original entry, so the sheet stays append-onlyApproving locks the week's entries

How it works

From an approved week to a payroll run

  1. 1

    Capture attendance

    Hours accumulate automatically, with clock in/out and geofenced job sites in beta for deskless work.

  2. 2

    Approve through the chain

    Multi-stage approval with separation of duties, on an append-only timesheet where corrections never overwrite the original.

  3. 3

    Price it once

    The shared rate engine values approved hours, and the integer-cent pre-flight balances the run before it can leave.

  4. 4

    Export to payroll

    The owner gates the run, then it exports to your payroll system through the connectors or the typed v1 API.

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Re-keyed hours vs. one ledger from work to wage

workmonitor.vsSpreadsheet-to-payroll

  1. How hours reach payroll

    With WorkMonitor

    Approved hours seed the run directly. There is no second copy to disagree with the first.

    Spreadsheet-to-payroll

    Exported, reformatted, pasted, and reconciled to find what got mangled in transit.

  2. Rounding and cents

    With WorkMonitor

    An integer-cent pre-flight that has to balance before a run can be exported.

    Spreadsheet-to-payroll

    Floating-point maths in a spreadsheet, discovered at audit as a recurring few pence.

  3. Who can run payroll

    With WorkMonitor

    Owner-gated runs, with separation of duties enforced upstream on the approvals.

    Spreadsheet-to-payroll

    Whoever has the file, which is more people than anybody intended.

  4. A disputed week

    With WorkMonitor

    An append-only correction chain showing the original, the correction, the author and the reason.

    Spreadsheet-to-payroll

    The corrected cell is the only cell; the original is gone and so is the argument.

  5. Pay rates vs. bill rates

    With WorkMonitor

    One shared rate engine serving both, so a rule change lands on both sides at once.

    Spreadsheet-to-payroll

    Two spreadsheets implementing the same rule slightly differently.

  6. Deskless and field staff

    With WorkMonitor

    Clock in/out against geofenced job sites, in beta, feeding the same attendance record as everyone else.

    Spreadsheet-to-payroll

    A paper sheet, or a text message, transcribed by somebody on Monday.

Timesheets
Submitted hours against recorded hours
194.5hours awaiting approval across 5 timesheets
1 flagged1 approved
PERSONPERIODSUBMITTEDRECORDEDGAPSTATE
  • AKAria K.24–30 Aug38.538.5—Submitted
  • RPRavi P.24–30 Aug47.541.0+6.5SubmittedTimesheet Detective · Hours spike47.5 h is 1.2× the trailing norm of 39.0 h — 8.5 h above baseline. It flags, it never decides.ApproveReject
  • JMJon M.24–30 Aug40.039.8+0.2Submitted
  • SDSara D.24–30 Aug36.036.0—Submitted
  • TVTomas V.17–23 Aug32.532.5—Submitted
  • LMLena M.24–30 Aug39.539.5—Approved
5 awaiting a decision · corrections keep the original entry, so the sheet stays append-onlyApproving locks the week's entries

Everything behind the payroll run

  • Timesheets (append-only, correction chains, approvals)
  • Clock in/out + geofenced job sitesBeta

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Ask AI about this pay period

Answers computed off the approved ledger, the same one the run will price, rather than off a separate export.

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Activity board
Who is working, on what, right now
PERSONINFOCUSSTATE
  • AKAria K.Figma92Active
  • JMJon M.Terminal78Active
  • SDSara D.Slack61Active
  • RPRavi P.Notion34Idle 11m
  • LMLena M.Teams55In a call
  • TVTomas V.Off shift0Off
4 of 6 active · 42 apps seen todayUpdated just now

The status meeting, already written

Status is normally assembled by asking. Here it is already: hours, activity, attendance and risk on one board, for one person or the whole company. Set the thresholds once and it tells you who needs you.

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Who runs this

Teams that turn hours into pay

FinanceOne ledger from captured hour to invoice line to payroll run, with separation of duties enforced on the way through.BPO & call centersAdherence read in the agent’s own time zone, gaming caught with evidence, and a record per client.Shift workAttendance derived from the work itself, coverage read per local day, and a handover gap you hear about at 02:15.Field teamsPresence recorded at the site, off-machine hours marked as manual, and the deskless gap stated up front.Mid-marketRoles scoped to the org chart, capacity comparable across teams, and approval an auditor accepts.

Straight answers

The questions we would ask in your position

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Here is what we would send a manager doing one for the first time: how to read a productivity number, what to say to a remote team before anything is installed, and a policy you can adopt as written.

Guide

The Manager's Guide to Productivity Analytics

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Monitoring Remote Teams Without Losing Trust

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Template

Employee Monitoring Policy Template

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Point it at one team for a week.

Create the account, put the agent on a handful of desks, and leave it alone. On Friday you read the week instead of reconstructing it: hours against their projects, focus and idle per person, and the timesheets already filled in.

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