WorkMonitor for Finance
Hours you can put in front of a client, an auditor, or a board
You find out a project is over budget when the invoice will not add up. Approved hours feed budgets, billing and payroll from one record, with the evidence still attached.
Free for two seats, no card.
- Hours are re-keyed between three systems and reconciled after.
- Money computed in floating point, discovered at audit.
- An invoice line the client can only query, never verify.
Finance
What changes for finance
Pick a line and the page it happens on opens on the right.
- AKProjectsRun client work.Search or ask…
- Projects
- Timesheets
- Time reports
- Invoices
- Payouts
- Billing
Northlight StudioProjectsBudget burn and margin, liveTOTAL BUDGET$486,5006 projectsBURNED59%$286,200HOURS TRACKED2,382hOVER 90% BURN1projectPROJECTBUDGET BURNHOURSMARGIN- AKBrand systemHarbour Foods · Fixed fee93%$78,100 of $84,000Over 90%648h12%
- JMNorthlight redesignKestrel Labs · Time & materials74%$45,500 of $61,500379h34%
- RPMobile app buildOrbit Retail · Fixed fee66%$84,500 of $128,000704h41%
- LMPackaging refreshHarbour Foods · Time & materials52%$19,800 of $38,000165h29%
- SDDesign retainerVela Health · Retainer41%$29,500 of $72,000246h46%
- TVData platform UXRidgeway Group · Time & materials28%$28,800 of $103,000240h38%
Burn is computed from tracked hours, so it is current rather than reconstructed at month end.6 projects · 5 clients
- Projects
- Timesheets
- Time reports
- Invoices
- Payouts
- Billing
- AKBrand systemHarbour Foods · Fixed fee93%$78,100 of $84,000Over 90%648h12%
- JMNorthlight redesignKestrel Labs · Time & materials74%$45,500 of $61,500379h34%
- RPMobile app buildOrbit Retail · Fixed fee66%$84,500 of $128,000704h41%
- LMPackaging refreshHarbour Foods · Time & materials52%$19,800 of $38,000165h29%
- SDDesign retainerVela Health · Retainer41%$29,500 of $72,000246h46%
- TVData platform UXRidgeway Group · Time & materials28%$28,800 of $103,000240h38%
Rollout
Closing the gap between hours and money
- 1
Set the commercial shape once
Clients, projects, budgets and rate cards per client and per role, the same rate engine then prices both an invoice and a payroll run.
- 2
Enforce separation of duties
Multi-stage approval refuses a self-approval rather than warning about it. If that blocks a run, the fix is a second approver, not an override.
- 3
Pre-flight in integer cents
A run has to balance before it can be exported, because a fraction of a cent compounds across a headcount and surfaces in an audit.
- 4
Attach proof to the invoice
Finalizing an invoice seeds a Verified Work Certificate, so the billing conversation starts from evidence rather than from a line item.
Three systems and a reconciliation vs. one ledger
workmonitor.vsTime-to-money as it runs today
Getting hours to money
With WorkMonitor
Approved hours seed the invoice and the payroll run directly. There is no second copy to disagree with the first.
Time-to-money as it runs today
Export, reformat, paste, then reconcile to find what got mangled in transit.
Pay rates vs. bill rates
With WorkMonitor
One shared rate engine serving both, so a rule change lands on both sides at once.
Time-to-money as it runs today
Two spreadsheets implementing the same rule slightly differently.
Rounding
With WorkMonitor
An integer-cent pre-flight that refuses to export an unbalanced run.
Time-to-money as it runs today
Floating-point maths, and a recurring few pence nobody can explain.
Approval control
With WorkMonitor
Multi-stage approval with separation of duties, on an append-only timesheet with a correction chain.
Time-to-money as it runs today
Whoever has the file can change the file.
Budget overrun
With WorkMonitor
Burn-down against the rate card while there is still time to act on it.
Time-to-money as it runs today
Found at month end, when the budget is already gone.
Next year’s audit
With WorkMonitor
WORM-anchored, RFC-3161-timestamped certificates that still verify on a URL that still resolves.
Time-to-money as it runs today
A folder of PDFs whose numbers nobody can now reproduce.
- Projects
- Timesheets
- Time reports
- Invoices
- Payouts
- Billing
- AKAria K.24–30 Aug38.538.5—Submitted
- RPRavi P.24–30 Aug47.541.0+6.5SubmittedTimesheet Detective · Hours spike47.5 h is 1.2× the trailing norm of 39.0 h — 8.5 h above baseline. It flags, it never decides.ApproveReject
- JMJon M.24–30 Aug40.039.8+0.2Submitted
- SDSara D.24–30 Aug36.036.0—Submitted
- TVTomas V.17–23 Aug32.532.5—Submitted
- LMLena M.24–30 Aug39.539.5—Approved
What a finance team gets to work with
- Timesheets (append-only, correction chains, approvals)
- Clock in/out + geofenced job sitesBeta
Ask AI
Ask AI about the numbers
Answers built from tracked hours, approved timesheets and budget burn.
Pick a question above and WorkMonitor AI will answer from your team's real numbers.
- Today
- Insights
- Activity board
- Live screens
- Team
- Agents
- Integrity
- App categories
- Reports & digests
- Capacity
- AKAria K.Figma92Active
- JMJon M.Terminal78Active
- SDSara D.Slack61Active
- RPRavi P.Notion34Idle 11m
- LMLena M.Teams55In a call
- TVTomas V.Off shift0Off
The status meeting, already written
Status is normally assembled by asking. Here it is already: hours, activity, attendance and risk on one board, for one person or the whole company. Set the thresholds once and it tells you who needs you.
Jobs to be done
The jobs a finance team runs here
- Run payroll from approved hoursApproved timesheets seed the run, one rate engine prices pay and billing, an integer-cent pre-flight has to balance, and the export is gated to the owner.
- Bill defendable client hoursBudgets that burn down while you can still move somebody, rate-card billing off captured hours, and an invoice the client verifies without asking you for anything.
- Track time automaticallyNo timer to start, no Friday reconstruction. Idle is split out rather than estimated, and approved hours reach payroll and invoicing without a re-key.
- Prove work with certificatesA finalized invoice mints a signed certificate the client checks for themselves. Selective disclosure proves the work without handing over the work.
Straight answers
The questions we would ask in your position
Every answer here is the one you would get on a call. Open as many as you like; they stay open, so two can be held side by side.
That it can be shown rather than asserted. Tracked activity supports the hour, a multi-stage approval chain records who accepted it and when, separation of duties keeps the doer and the approver apart, and Proof Ledger can issue a certificate a client verifies themselves on a public page. The invoice line has evidence attached rather than a promise.
Yes: over forty, with conversion applied when hours and rates carry across to accounting. Multi-entity customers can map each workspace to the matching ledger instance.
Approved hours feed payroll runs directly, which is the point of keeping approval and payment on one ledger. Payroll connectors carry the result into the system you already pay from rather than replacing it.
The approval chain with actors and timestamps, the separation-of-duties control, and a tamper-evident audit trail that chains cryptographically and anchors to immutable storage, an altered entry breaks the chain visibly. That is the difference between a log and a record.
Nearby
Teams with the same problem, from another angle
Take these with you
The software is the easy part of a rollout
Here is what we would send a manager doing one for the first time: how to read a productivity number, what to say to a remote team before anything is installed, and a policy you can adopt as written.
Point it at one team for a week.
Create the account, put the agent on a handful of desks, and leave it alone. On Friday you read the week instead of reconstructing it: hours against their projects, focus and idle per person, and the timesheets already filled in.
Free for two seats. No card, and no sales call to sit through.