WorkMonitor · Time & Pay
Approved hours, straight through to paid.
Timesheets that fill themselves and cannot be quietly rewritten, an approval chain where submitting and signing are different people, and a pay run priced by the engine that priced the invoice.
WorkMonitor prepares and approves the run. It does not move the money — a named person always does.
- SubmittedAria K.
- Team leadMarc B.
- FinancePriya N.
| Person | Hours | Rate | Amount |
|---|---|---|---|
| Aria K. | 162.50 | $58.00 | $9,425.00 |
| Jon M.corrected | 148.00 | $52.00 | $7,696.00 |
| Sara D. | 171.25 | $46.00 | $7,877.50 |
Every line reconciles to the cent, so the run is cleared for a named approver to release.
Payroll
Hours, approvals, and the run itself
Pick one and the screen it lives on opens beside it, so you judge Payroll on what it puts in front of a manager rather than on a list of nouns.
How it works
From a captured hour to a run that reconciles
- 1
Let the timesheet fill itself
Hours come from captured work rather than from memory on the last Friday of the month. The sheet is append-only: a correction is a new attributed entry, never a silent overwrite.
- 2
Route it for approval
Multi-stage approval with separation of duties, so the person who submits an hour is never the person who signs it off. Every stage is attributed, and every stage is reversible.
- 3
Price it once
The same dated rate engine that priced the invoice prices the pay run, so a mid-period raise lands on both sides at the rate in force on each individual day.
- 4
Pre-flight, then run
An integer-cent pre-flight refuses to proceed on anything that does not reconcile to the cent, and the run itself is owner-gated.
A month-end spreadsheet vs. a run that refuses to be wrong
workmonitor.vsSpreadsheet payroll
Where the hours come from
With WorkMonitor
Captured as the work happened, onto an append-only sheet where a correction is a new attributed entry rather than an overwrite.
Spreadsheet payroll
Typed in at month end from memory, a calendar and a guess.
Who approves what
With WorkMonitor
A multi-stage chain with separation of duties: submitting and signing are different people, and both are on the record.
Spreadsheet payroll
One manager with edit rights over the same rows they sign off.
Pay rates vs. bill rates
With WorkMonitor
One dated rate engine serving both, so a mid-period raise prices each day at the rate in force on it.
Spreadsheet payroll
Two spreadsheets implementing the same rule slightly differently.
Rounding
With WorkMonitor
An integer-cent pre-flight that refuses to run rather than dispatch a total that does not add up.
Spreadsheet payroll
Floating-point cents that reconcile to within a few pounds, and nobody knows quite why.
Contractor payouts
With WorkMonitor
A payment ledger and provider rails where a named human approves before anything is dispatched.
Spreadsheet payroll
A bank portal, a CSV and hope.
A group of companies
With WorkMonitor
A holding roll-up across entities, with each entity’s own numbers intact underneath it.
Spreadsheet payroll
One run per entity, reconciled by hand afterwards.
Every capability in Payroll, and exactly where each one stands
- Timesheets (append-only, correction chains, approvals)
- Clock in/out + geofenced job sites
Ask AI
Ask AI about your pay run
Hours, approvals and whatever is holding this period up, in plain language, with the record behind each figure one click away.
Pick a question above and WorkMonitor AI will answer from your team's real numbers.
By team
Who signs the run
Use cases
What the hours turn into
Each one opens on the page written for that job — the same capabilities, read from the work rather than from the product.
- Run payroll from approved hoursApproved timesheets seed the run, one rate engine prices pay and billing, an integer-cent pre-flight has to balance, and the export is gated to the owner.
- Track time automaticallyNo timer to start, no Friday reconstruction. Idle is split out rather than estimated, and approved hours reach payroll and invoicing without a re-key.
- Bill defendable client hoursBudgets that burn down while you can still move somebody, rate-card billing off captured hours, and an invoice the client verifies without asking you for anything.
Straight answers
The questions we would ask in your position
Every answer here is the one you would get on a call. Open as many as you like; they stay open, so two can be held side by side.
From captured work, attributed as it happens, rather than typed in from memory at the end of the month. The sheet is append-only: corrections are new entries with an author and a timestamp, and the original stays readable. That is what lets an approved sheet survive being questioned later.
No, when you configure the chain that way — separation of duties is built into the approval routing rather than left to policy. Approval is multi-stage, each stage is attributed, and any stage can send the sheet back. For a regulated payroll this is usually the requirement that decides the purchase.
They come from the same place. One dated rate engine serves billing and payroll, layered from the whole organisation down to one person on one project, so a mid-period raise prices every day at the rate that was in force on it. There is no second spreadsheet to update and forget.
No. The payout rail prepares batches, keeps a payment ledger and integrates providers, but a named human approves before anything is dispatched and nothing initiates a transfer on its own — an AI agent least of all. Treat it as the ledger and the approval trail around payment, not as the payment processor.
Yes. The holding roll-up reports across entities while keeping each entity’s own numbers intact underneath, so a group sees one view without the individual companies losing their separate books.
Take these with you
The software is the easy part of a rollout
Here is what we would send a manager doing one for the first time: how to read a productivity number, what to say to a remote team before anything is installed, and a policy you can adopt as written.
Point it at one team for a week.
Create the account, put the agent on a handful of desks, and leave it alone. On Friday you read the week instead of reconstructing it: hours against their projects, focus and idle per person, and the timesheets already filled in.
Free for two seats. No card, and no sales call to sit through.